Position: Accounts Payable and Office Coordinator
Company: New Horizon Development Group Inc.
Location: Burlington, ON
Contract: Full-Time
Office Hours: 8:30 AM – 5:00 PM

We are seeking a detail-oriented and highly organized Accounts Payable and Office Coordinator to join our team. The ideal candidate will be responsible for clerical duties and managing all aspects of accounts payable, ensuring timely and accurate processing of invoices, expense reports, and payments. Knowledge of Microsoft Office and QuickBooks is a must. This role requires strong communication skills, the ability to work effectively in a fast-paced environment, and a commitment to maintaining confidentiality and accuracy in financial transactions. The responsibilities will include but are not limited to:

Primary Responsibilities

• Use QuickBooks Desktop to record daily bookkeeping entries
• Process accounts payable invoices and expense reports accurately and efficiently
• Answer, screen and forward all incoming phone calls while providing basic information to callers when required, greet all guests upon arrival at front desk
• Review invoices for appropriate documentation and approval prior to payment
• Verify and reconcile vendor statements, resolving any discrepancies in a timely manner
• Point of contact for suppliers and trades in order to follow up on invoices, purchase orders and payment inquiries
• Prepare and process weekly cheque runs and electronic payments
• Reconcile and record monthly credit card statements
• Conduct bank runs at local branches as required (vehicle required)
• Perform clerical duties, including but not limited to: filing, scanning, procuring supplies
• Assist team members in the office when required
• Miscellaneous tasks as required

Key Qualifications

The ideal candidate has a keen interest in residential real estate, with education and work experience providing an understanding of real estate valuations and market fundamentals. Proficient in data management and analysis, and a creative thinker inspired by innovation, growth, and change.

• Minimum 2 years of relevant experience
• Knowledge of accounting principles and practices
• Proficient in Microsoft Office (Especially Excel)
• Proficient in QuickBooks Desktop
• Valid driver’s license and vehicle is required
• Strong communication skills – both written and verbal
• Ability to organize, multitask, prioritise and work under pressure
• College diploma or university degree in accounting